{"_id":"576954dfe93bfd1900288094","parentDoc":null,"version":{"_id":"568f96bd21fcf0190071d866","__v":13,"project":"568f96bd21fcf0190071d863","createdAt":"2016-01-08T11:00:13.601Z","releaseDate":"2016-01-08T11:00:13.601Z","categories":["568f96be21fcf0190071d867","568f992d21fcf0190071d86b","56a12cb9d847b50d00a276ae","56a12cc1932d7c0d008bf12f","56a12cc99d5a3f19001db606","56a12eacaca0730d003e3513","575fd2834715f61700ae8465","57baf19c7c05760e003453f1","5820bd436256350f00fc6e28","58ac6ea24ca6173b0026a370","58ac705b40540e2500381a33","58affba53529383900a75854","58affbfe3529383900a75856"],"is_deprecated":false,"is_hidden":false,"is_beta":false,"is_stable":true,"codename":"","version_clean":"1.0.0","version":"1.0"},"user":"56d427181c4de4130005d591","project":"568f96bd21fcf0190071d863","__v":49,"category":{"_id":"575fd2834715f61700ae8465","version":"568f96bd21fcf0190071d866","project":"568f96bd21fcf0190071d863","__v":0,"sync":{"url":"","isSync":false},"reference":false,"createdAt":"2016-06-14T09:46:43.099Z","from_sync":false,"order":9,"slug":"use-cases","title":"Use Cases"},"updates":[],"next":{"pages":[],"description":""},"createdAt":"2016-06-21T14:53:19.245Z","link_external":false,"link_url":"","githubsync":"","sync_unique":"","hidden":false,"api":{"results":{"codes":[]},"settings":"","auth":"required","params":[],"url":""},"isReference":false,"order":1,"body":"Project management is a multi-layered process, requiring the involvement of cross-functional teams working together and respecting project deadlines. Teams who struggle to do so may risk the delivery of the project. That’s why we need project managers; that one person who improves communication between teams and makes sure that everyone stays productive and ahead of the game.\n\nProject management is not momentary, it is an ongoing process with a starting and an ending point. In this context, recurring meetings play an important role in the overall development of the project. So in this article, we’ll be showing you how to use Solid particularly for recurring meetings; one of the building blocks for managing a project with cross-functional teams.\n\nProject management means collaboration, namely an effective and continuous string of communication between teams. [Solid](https://getsolid.io) delivers exactly that! Use Solid to coordinate your project, and work simultaneously with your design, development and marketing teams. Moreover, collaborate with people outside of your company; with your agencies and outsourced services, to stay in the same timeline and advance with your project in unison.\n\n**Take charge of your project via recurring meetings. **\n\nIn this case, we’ll be taking the example of weekly meetings. Why...because we all have them, and they are quite indispensable to manage a project. So let’s take a look at how you can better handle your meetings.\n\n**1) Be aware of your meeting schedule.**\n\nReceive your daily digest in your inbox, check your daily meetings and better plan your day.\n[block:image]\n{\n  \"images\": [\n    {\n      \"caption\": \"Turn on this feature to start receiving your daily meetings each morning.\",\n      \"image\": [\n        \"https://files.readme.io/rdjT0BlPReys15tN4QhV_daily%20digest.png\",\n        \"daily digest.png\",\n        \"1115\",\n        \"900\",\n        \"#05688e\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n**2) Synchronise your calendar with Solid.**\n\nSolid synchronises automatically with your calendar each time you visit the application. So you’ll be able to access all your meetings at one glance. Just in case you’ve made some recent changes in your calendar, manually synchronise Solid by clicking on the “sync arrow” at the top right corner of your screen.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/XeeVdaI0RsaQMaxYHziT_arrow.png\",\n        \"arrow.png\",\n        \"1115\",\n        \"900\",\n        \"#05688e\",\n        \"\"\n      ],\n      \"caption\": \"\"\n    }\n  ]\n}\n[/block]\n**Get more out of your weekly meetings.**\n\n**3) Prepare your meeting agenda.** \n\nAs we've mentioned before, recurring meetings are absolutely necessary to handle the whole process of your project. So as a project manager, **let's say you have a product** to manage. You hold a meeting every week to check its status and define the next steps with the design, marketing and development teams. In order to make sure everything is covered during the meeting, it's necessary to make a quick but an efficient preparation beforehand.\n\nSo click on your weekly meeting and start preparing the meeting agenda for your product. For instance, include titles such as monthly figures of the product, roadmap for the next update, or any bugs you've discovered that week, etc.\n[block:image]\n{\n  \"images\": [\n    {\n      \"caption\": \"Click on the type picker to start creating your meeting agenda. Add titles and “section breaks” for better structure and readability.\",\n      \"image\": [\n        \"https://files.readme.io/TnnczVQSISkPxComqCxJ_template.png\",\n        \"template.png\",\n        \"1115\",\n        \"900\",\n        \"#04688f\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n**4) Take notes during the meeting. **\n\nYou've successfully prepared your meeting agenda before the start of a meeting. You're now sure of what needs to be discussed. Now you can start the meeting with your collaborators. Take notes, open issues and make decisions throughout your meeting. Assign tasks to yourself and your colleagues.\n\nFor example, include key metrics of your product to make sure that every team is informed with the product progress.  These may be essential information on monthly active users, new sign ups, or the rate of user retention. Next, discuss the product roadmap with the team. In this specific case, decide on the date of the next release for your product. Open issues if you have any doubts about the overall UX/UI design. Assign tasks to your marketing team to make sure you'll get maximum press coverage in the following months. Or check with your development team if further product iterations are needed to improve user acquisition.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/XZXRyPtT4GGkBIsViAdS_taking%20notes.png\",\n        \"taking notes.png\",\n        \"1115\",\n        \"900\",\n        \"#04688f\",\n        \"\"\n      ],\n      \"caption\": \"Take notes, open issues and make decisions throughout your meeting. Assign tasks to yourself and your colleagues.\"\n    }\n  ]\n}\n[/block]\n**5) Share your meeting summary.**\n\nAfter your meeting has ended, share the summary with your collaborators to make sure the information stays fresh and relevant for each person. If they are not yet on Solid, this will prove to be a document of reference until your next weekly meeting.\n[block:image]\n{\n  \"images\": [\n    {\n      \"caption\": \"Easily share your meeting summaries with one click.\",\n      \"image\": [\n        \"https://files.readme.io/dJY4j1lRWOuqm4rNNK5e_mail%20summary.png\",\n        \"mail summary.png\",\n        \"1115\",\n        \"900\",\n        \"#3e5a7c\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\nFor teams who prefer even faster ways of communication, export your summary to Slack. Your colleagues will be instantly notified!\n[block:image]\n{\n  \"images\": [\n    {\n      \"caption\": \"Be aware that you should connect your Slack account to Solid beforehand.\",\n      \"image\": [\n        \"https://files.readme.io/m1jly2KSNqmNy60SdWrD_slack%20export.png\",\n        \"slack export.png\",\n        \"1113\",\n        \"900\",\n        \"#048484\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n**6) Export your action items to your favourite apps.**\n\nSolid is a complementary tool which is designed to adapt to your existing workflow. That’s why we’ve integrated Solid with Evernote and Slack to start with, and adopted Zapier to give you access to hundreds of apps. Export your action items to project management apps such as Trello, Asana and many more via [Zapier](https://zapier.com). \n\nLet's say you're using Trello for the overall management of your project. You've exported the action item assigned to your UX/UI designer, as a card in your Trello board. This will allow you to skip all the hassle of creating the card in the first place, and easily continue the discussion from there if further communication is necessary. \n\nFind out how to export your action items [here](http://support.getsolid.io/docs/zapier-basics).\n\n**7) Keep track of action items.**\n\nDon’t forget to visit your action items from your dashboard. Click on the “Action items assigned by you” to get an overview of the overall progress of the project. This will be quite handy for you to keep an eye on the status of the objectives of your colleagues. In this case, see if your marketing specialist has already prepared the press release or check if your developers have started working on those product iterations.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/PJos1ad0TAeE3KTKqbvH_action%20items.png\",\n        \"action items.png\",\n        \"1115\",\n        \"900\",\n        \"#05688e\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n**8) Repeat this cycle - but do it even better!**\n\nTake this meeting as a reference to prepare for your next weekly meeting. The action items assigned for your next meeting will automatically appear at the top as “Action items review”. This will present itself as an another way to help you follow up on the overall course of the project. For example, check that action item off if your marketing specialist has prepared the press article for the new update.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/0kvJE5O3Q0G2s3gItecP_action%20item%20review.png\",\n        \"action item review.png\",\n        \"1115\",\n        \"900\",\n        \"#04688f\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n**9) Profit from your in-depth meeting statistics.**\n\nReach your personalised statistics on the total number of meeting and how much time you spend in them. Analyse your meeting evolution over months with automatic graphs. Change your and the team's meeting habits for the better.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/ZUMTiFDMQgD7HGcud3yF_statistics.png\",\n        \"statistics.png\",\n        \"1115\",\n        \"900\",\n        \"#04688f\",\n        \"\"\n      ],\n      \"caption\": \"Access your personal statistics from your dashboard.\"\n    }\n  ]\n}\n[/block]\nProject managers state that defining decisions and sharing meeting summaries prove to be their favourite features. Improve your work routine by following up on the decisions and open issues you’ve noted during your recurrent meetings. Track the order of priorities for the project and communicate them to the rest of the team via summaries.\n\nSo why don’t you give it a try? Sign up to Solid [now](https://getsolid.io) and better manage your projects!","excerpt":"Take charge of your project with Solid.","slug":"solid-for-project-management","type":"basic","title":"Solid for Project Management"}

Solid for Project Management

Take charge of your project with Solid.

Project management is a multi-layered process, requiring the involvement of cross-functional teams working together and respecting project deadlines. Teams who struggle to do so may risk the delivery of the project. That’s why we need project managers; that one person who improves communication between teams and makes sure that everyone stays productive and ahead of the game. Project management is not momentary, it is an ongoing process with a starting and an ending point. In this context, recurring meetings play an important role in the overall development of the project. So in this article, we’ll be showing you how to use Solid particularly for recurring meetings; one of the building blocks for managing a project with cross-functional teams. Project management means collaboration, namely an effective and continuous string of communication between teams. [Solid](https://getsolid.io) delivers exactly that! Use Solid to coordinate your project, and work simultaneously with your design, development and marketing teams. Moreover, collaborate with people outside of your company; with your agencies and outsourced services, to stay in the same timeline and advance with your project in unison. **Take charge of your project via recurring meetings. ** In this case, we’ll be taking the example of weekly meetings. Why...because we all have them, and they are quite indispensable to manage a project. So let’s take a look at how you can better handle your meetings. **1) Be aware of your meeting schedule.** Receive your daily digest in your inbox, check your daily meetings and better plan your day. [block:image] { "images": [ { "caption": "Turn on this feature to start receiving your daily meetings each morning.", "image": [ "https://files.readme.io/rdjT0BlPReys15tN4QhV_daily%20digest.png", "daily digest.png", "1115", "900", "#05688e", "" ] } ] } [/block] **2) Synchronise your calendar with Solid.** Solid synchronises automatically with your calendar each time you visit the application. So you’ll be able to access all your meetings at one glance. Just in case you’ve made some recent changes in your calendar, manually synchronise Solid by clicking on the “sync arrow” at the top right corner of your screen. [block:image] { "images": [ { "image": [ "https://files.readme.io/XeeVdaI0RsaQMaxYHziT_arrow.png", "arrow.png", "1115", "900", "#05688e", "" ], "caption": "" } ] } [/block] **Get more out of your weekly meetings.** **3) Prepare your meeting agenda.** As we've mentioned before, recurring meetings are absolutely necessary to handle the whole process of your project. So as a project manager, **let's say you have a product** to manage. You hold a meeting every week to check its status and define the next steps with the design, marketing and development teams. In order to make sure everything is covered during the meeting, it's necessary to make a quick but an efficient preparation beforehand. So click on your weekly meeting and start preparing the meeting agenda for your product. For instance, include titles such as monthly figures of the product, roadmap for the next update, or any bugs you've discovered that week, etc. [block:image] { "images": [ { "caption": "Click on the type picker to start creating your meeting agenda. Add titles and “section breaks” for better structure and readability.", "image": [ "https://files.readme.io/TnnczVQSISkPxComqCxJ_template.png", "template.png", "1115", "900", "#04688f", "" ] } ] } [/block] **4) Take notes during the meeting. ** You've successfully prepared your meeting agenda before the start of a meeting. You're now sure of what needs to be discussed. Now you can start the meeting with your collaborators. Take notes, open issues and make decisions throughout your meeting. Assign tasks to yourself and your colleagues. For example, include key metrics of your product to make sure that every team is informed with the product progress. These may be essential information on monthly active users, new sign ups, or the rate of user retention. Next, discuss the product roadmap with the team. In this specific case, decide on the date of the next release for your product. Open issues if you have any doubts about the overall UX/UI design. Assign tasks to your marketing team to make sure you'll get maximum press coverage in the following months. Or check with your development team if further product iterations are needed to improve user acquisition. [block:image] { "images": [ { "image": [ "https://files.readme.io/XZXRyPtT4GGkBIsViAdS_taking%20notes.png", "taking notes.png", "1115", "900", "#04688f", "" ], "caption": "Take notes, open issues and make decisions throughout your meeting. Assign tasks to yourself and your colleagues." } ] } [/block] **5) Share your meeting summary.** After your meeting has ended, share the summary with your collaborators to make sure the information stays fresh and relevant for each person. If they are not yet on Solid, this will prove to be a document of reference until your next weekly meeting. [block:image] { "images": [ { "caption": "Easily share your meeting summaries with one click.", "image": [ "https://files.readme.io/dJY4j1lRWOuqm4rNNK5e_mail%20summary.png", "mail summary.png", "1115", "900", "#3e5a7c", "" ] } ] } [/block] For teams who prefer even faster ways of communication, export your summary to Slack. Your colleagues will be instantly notified! [block:image] { "images": [ { "caption": "Be aware that you should connect your Slack account to Solid beforehand.", "image": [ "https://files.readme.io/m1jly2KSNqmNy60SdWrD_slack%20export.png", "slack export.png", "1113", "900", "#048484", "" ] } ] } [/block] **6) Export your action items to your favourite apps.** Solid is a complementary tool which is designed to adapt to your existing workflow. That’s why we’ve integrated Solid with Evernote and Slack to start with, and adopted Zapier to give you access to hundreds of apps. Export your action items to project management apps such as Trello, Asana and many more via [Zapier](https://zapier.com). Let's say you're using Trello for the overall management of your project. You've exported the action item assigned to your UX/UI designer, as a card in your Trello board. This will allow you to skip all the hassle of creating the card in the first place, and easily continue the discussion from there if further communication is necessary. Find out how to export your action items [here](http://support.getsolid.io/docs/zapier-basics). **7) Keep track of action items.** Don’t forget to visit your action items from your dashboard. Click on the “Action items assigned by you” to get an overview of the overall progress of the project. This will be quite handy for you to keep an eye on the status of the objectives of your colleagues. In this case, see if your marketing specialist has already prepared the press release or check if your developers have started working on those product iterations. [block:image] { "images": [ { "image": [ "https://files.readme.io/PJos1ad0TAeE3KTKqbvH_action%20items.png", "action items.png", "1115", "900", "#05688e", "" ] } ] } [/block] **8) Repeat this cycle - but do it even better!** Take this meeting as a reference to prepare for your next weekly meeting. The action items assigned for your next meeting will automatically appear at the top as “Action items review”. This will present itself as an another way to help you follow up on the overall course of the project. For example, check that action item off if your marketing specialist has prepared the press article for the new update. [block:image] { "images": [ { "image": [ "https://files.readme.io/0kvJE5O3Q0G2s3gItecP_action%20item%20review.png", "action item review.png", "1115", "900", "#04688f", "" ] } ] } [/block] **9) Profit from your in-depth meeting statistics.** Reach your personalised statistics on the total number of meeting and how much time you spend in them. Analyse your meeting evolution over months with automatic graphs. Change your and the team's meeting habits for the better. [block:image] { "images": [ { "image": [ "https://files.readme.io/ZUMTiFDMQgD7HGcud3yF_statistics.png", "statistics.png", "1115", "900", "#04688f", "" ], "caption": "Access your personal statistics from your dashboard." } ] } [/block] Project managers state that defining decisions and sharing meeting summaries prove to be their favourite features. Improve your work routine by following up on the decisions and open issues you’ve noted during your recurrent meetings. Track the order of priorities for the project and communicate them to the rest of the team via summaries. So why don’t you give it a try? Sign up to Solid [now](https://getsolid.io) and better manage your projects!